Photograph numbers are often dictated by the format of thephotograph and the way they are stored. The entry number provides an initial unique number for every object or group of objects entering themuseum — it is the number allocated on the entry form , and it is always attached usually written on a labeland tied to the object when it enters the museum. Re-numbering is also sometimes suggested when there aregaps in accession number sequences. However, as site codes tend to bealphanumeric you will need to ensure that that your information systems can logically handle these codes. The sequences needed and the form numbers take will varyfrom museum to museum depending on individual needs and past practice. Numbering archaeology There are two options for assigning accession numbers for archaeology:
A site code usually includes the location and date of the excavation. This number will link the object to the information held about it. The entry number provides an initial unique number for every object or group of objects entering themuseum — it is the number allocated on the entry form , and it is always attached usually written on a labeland tied to the object when it enters the museum. If it is discovered that theobject has never been accessioned, and a decision is made to add it to the long term collections, the nextnumber in the accession number sequence is applied and the temporary number removed. If a group of objects is acquired from a single source, some museums would give a different number toeach individual object in the group. Re-numbering is also sometimes suggested when there aregaps in accession number sequences. Contents What is meant by numbering? Temporary numbering Temporary numbers are allocated to objects when dealing with backlogs during the procedure. Any decisions about formats will need to be recorded in your documentation procedural manual. At its most basic a numbering system should simply aim to provide a unique number foreach object. If it is not possible to number every object in a group, assignnumbers to groups of objects, and record the number of objects in the group on the entry form. Numbering systems are used in all of the primary procedures and you will need to record top level policydecisions about your numbering systems in your documentation policy. Objects acquired by the museum from different sources should be given separate unique accessionnumbers. The latter are always numbered with accession numbers whichprovide the link between the object, its documentation and any associated collections management images. Numbering museum objects is important because a unique number, once allocated and physically attachedto the museum object, creates a link between that object and its associated information. This may be the preferred method for museums whichregularly receive archaeological archives from a number of different sources. Collections information Object entry Object exit This Spectrum advice fact sheet gives guidance on numbering your collection, on different types and number formats and a summary of commonly occurring issues surrounding numbering. This is frequently the best option for long-term curation, as it will fit in with existing museum systems and itmeans you will not have to re-mark objects. The sequences needed and the form numbers take will varyfrom museum to museum depending on individual needs and past practice. Accession numbers are allocated by taking the next number in the sequence being used by the museum. This resource is part of: In this example it would be preferable to allocate and attach a single accession number followed by part numbersto each object eg Accession numbers are attached to objects using standard labelling and marking techniques. Photograph numbers are often dictated by the format of thephotograph and the way they are stored. They are usually a running sequence of numbers, usually prefixed by a letter to denote that they arebacklog and temporaryeg B; B; B… Temporary numbers are physically attached to the object, and recorded on a temporary record. If, duringthe procedure it is discovered that the object has already been accessioned,the temporary number is removed, and the original accession number is applied. External numbering systems Some objects or groups of objects may have pre-existing numbers, for example:
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